Avoiding the Pitfalls of Holding a Board Meeting Online

Avoiding the Pitfalls of Holding a Board Meeting Online

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As the pandemic is forcing companies to alter their working practices remote work, virtual board meetings seem to be a reality. The flexibility of a digital meeting allows participants to be able to participate without having think about travel restrictions or quarantine periods in addition to reducing costs associated with hotels and flights.

Online meetings are easy to set up, and they’ve become frequent in mission-driven organizations that want to maintain their communication despite the COVID-19 Crisis. It’s important to know the potential hazards of digital meetings to avoid them and make your online board meetings as effective as they can be.

The most important factor to consider is the software platform you use for your virtual or hybrid board meetings. Choose one that has the Waiting Room feature that protects your meeting from non-authorized participants and only allows people who have been invited by the meeting host or co-host. You should then provide training for your board members to help them get comfortable with the technology and understand how to use it correctly.

Encourage your board members to use a headset or speakerphone during the meetings. Also encourage them to clean and organize their home office to make it appear more camera-ready. Remove personal photos and other distracting objects. Also remind that they sit in a chair rather than sitting on the bed or their couch and this will help to appear more professional and professional during the meeting. Encourage them to speak up at the beginning of the meeting so that everyone can hear and the meeting begins on an optimistic note.

itcounts.org.uk

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