A virtual data room for businesses is a secure repository for storing and sharing sensitive documents. The central location is accessible to authorized users from any location, on any device. Users can work in real-time, by viewing documents and sharing comments. A VDR can be used for a broad variety of projects that include mergers and acquisitions (M&A) as well as due diligence, fundraising, corporate finance, joint ventures, insolvency and for securing litigation files.

The preparation of an M&A here transaction requires a huge amount of documentation that must be reviewed over a short period of time by appropriate people. The deal may be slowed down or even ended when the documentation isn’t available at the time it is required. It is vital that the M&A documentation is properly organized to make it easy to find what you need.

It is a lot easier to read M&A documents when they are organized and put online. It lets the buyer know that you are prepared, which could make for a more favorable deal.

You can define permissions at a specific level for each document and folder in an online data room. For example you can define who can view what, who can print, and who can download PDFs encrypted. You can also track user activity and apply dynamic watermarks to the data room to ensure transparency. Additionally to this, many data rooms offer professional customer support via live chat within the app or via phone, with support teams who speak several languages.